This Recruitment Privacy Notice ("Notice") explains how Gateway.FM AS ("Company", "we", "us", or "our") collects, uses, and otherwise processes personal data in connection with recruitment and job applications.
1. Who This Notice Applies To
This Notice applies to individuals who apply for employment, contract, or similar roles with the Company, including through our careers pages or via third-party recruitment platforms.
2. How We Collect Personal Data
We collect personal data directly from you when you:
- apply for a role through our careers page;
- submit an application via a third-party applicant tracking system, such as Greenhouse;
- communicate with us during the recruitment process.
We may also receive limited information from recruitment agencies or referrals where applicable.
3. Categories of Personal Data We Process
Depending on the role and recruitment stage, we may process:
- Identification and contact details (e.g., name, email address, phone number);
- Professional information (e.g., CV, résumé, employment history, education, qualifications);
- Application and assessment information (e.g., interview notes, evaluation feedback);
- Communications exchanged during the recruitment process;
- Any other information you voluntarily provide as part of your application.
We do not intentionally request or require special categories of personal data (such as health or biometric data), unless required by applicable law.
4. Purposes of Processing
We process applicant personal data for the following purposes:
- to assess qualifications, skills, and suitability for a role;
- to manage and administer the recruitment process;
- to communicate with candidates regarding applications and opportunities;
- to comply with applicable legal or regulatory obligations;
- to improve our recruitment processes.
5. Legal Bases for Processing
Where required under applicable data protection law, we rely on the following legal bases:
- taking steps at your request prior to entering into a contract;
- our legitimate interests in recruiting and evaluating candidates;
- your consent, where required by law;
- compliance with legal obligations.
6. Use of Third-Party Recruitment Platforms
The Company uses a third-party applicant tracking system, such as Greenhouse, to manage recruitment applications. When you apply through such a platform, your personal data is processed in accordance with this Notice and the privacy notice of the relevant platform provider.
Applicant tracking systems, such as Greenhouse act as data processor on behalf of the Company and process applicant data under contractual obligations designed to protect personal data in accordance with applicable law.
7. International Transfers
Applicant personal data may be accessed or processed in countries outside your country of residence, including outside the EEA. Where required, appropriate safeguards (such as Standard Contractual Clauses) are used to protect such transfers in accordance with applicable data protection law.
8. Retention of Applicant Data
We retain applicant personal data only for as long as necessary for the recruitment process and related legal or business purposes. If your application is unsuccessful, we may retain your data for a limited period in accordance with applicable law and our internal retention policies, unless you request deletion where permitted.
9. Data Subject Rights
Depending on your location, you may have rights in relation to your personal data, including the right to:
- access your personal data;
- request correction or deletion;
- object to or restrict processing;
- withdraw consent where processing is based on consent.
Requests can be submitted at privacy@gateway.fm
10. Security Measures
We implement appropriate technical and organisational measures designed to protect applicant personal data against unauthorised access, loss, misuse, or disclosure. No system is completely secure, and applicants submit information at their own risk.
11. Contact Information
For questions about this Notice or to exercise your rights, please contact:
Gateway.FM AS
Løkkeveien 109, 4007 STAVANGER, Norway
Email: privacy@gateway.fm
12. Changes to This Notice
We may update this Recruitment Privacy Notice from time to time. The most current version will be published on our website and made available through our careers pages.